Skedda Launches Two-Way Sync with Microsoft 365

January 4, 2024
Hybrid Work
Skedda Launches Two-Way Sync with Microsoft 365

TL;DR Article Summary

Skedda now offers Two-Way Sync with Microsoft 365, allowing users to book spaces directly from their Outlook calendar. Benefits include:

  • Streamlined workflow with automatic updates across Skedda and Outlook calendars.
  • Improved collaboration through centralized scheduling and availability checks.
  • Consistent and up-to-date information with reduced risk of errors or double bookings.

Two-Way Sync is included in Skedda's premium subscription. Get started with a 30-day free trial.

We’re proud to announce the release of Two-Way Sync with Microsoft 365 (MS365)! In addition to Skedda’s integration with MS Teams, this upgrade allows your team to book spaces where they are already getting their best work done.

For example, you can view attendees’ availability in your Outlook calendar when you’re looking to book a meeting. Once you find a time that works for everyone, you can instantly book a conference room in your calendar as well without having to switch to the Skedda platform.

Our powerful Two-Way Sync feature allows your organization to pair Skedda spaces to Microsoft Room/Resources in Outlook and have events/bookings on one side be synced with full integrity to the other.

With this upgrade, you can:

  • Create and manage bookings from your Outlook calendar
  • Review availability of rooms/attendees from your Outlook calendar
  • Automatically populate attendee lists from your Outlook calendar
  • Integrate Microsoft Teams meeting links with one click

Two-Way Sync streamlines your meetings so they are synced, up-to-date, and double-booking free, helping to improve your employees’ productivity and satisfaction. Here’s what you can expect:

Enhanced Workflow Efficiency 

Two-Way Sync ensures that any changes made to events, appointments, or meetings in Microsoft are automatically reflected in Skedda, and vice-versa. You can automatically populate attendee lists from Outlook calendar and see the most up-to-date room availability with Microsoft Resources. 

Whether using a computer, smartphone, or tablet, the booking data remains consistent. This synchronization enhances overall workflow efficiency by allowing your employees to access and manage their schedules across different devices and platforms seamlessly. 

Two-Way Sync ensures that any changes made to events, appointments, or meetings in Microsoft are automatically reflected in Skedda, and vice-versa.

Read More: 7 Must-Have Conference Room Tech Tools for Hybrid Meetings

Improved Collaboration and Productivity 

Two-Way Sync enhances collaboration by ensuring that everyone is on the same page regarding deadlines, meetings, and project milestones. Team members can quickly check the availability of others in their Outlook calendar to touch base on important tasks or to follow up. 

Teams can also more easily plan their days, weeks, or months when they have a centralized and synchronized view of their schedules. They no longer have to switch between multiple platforms just to see all the information, which helps prevent scheduling conflicts and improves overall coordination and productivity, especially in collaborative settings.

You can automatically populate attendee lists from Outlook calendar and see the most up-to-date room availability with Microsoft Resources.

Read More: 5 Hybrid Meeting Best Practices To Improve Engagement 

Consistent and Up-to-Date Information

With Two-Way Sync, teams don't need to manually update multiple calendars. Synchronization streamlines the process, saving time and reducing the risk of errors that may occur when updating platforms independently.

Two-Way Sync is especially useful for recurring events or appointments, as it ensures that any changes to the recurring schedule are automatically updated across all platforms. This ensures that everyone involved has the latest information and helps to avoid confusion in long-term or repetitive schedules. 

In the event of a device failure or data loss, having synchronized calendars serves as a form of backup. Calendar data is stored in multiple locations, reducing the risk of losing important scheduling information.

Easily book space in your Microsoft Outlook calendar with Two-Way Sync

How Do I Set Up Two-Way Sync?

Two-Way Sync with Microsoft 365 is included in your premium Skedda subscription. You will need to integrate your Skedda account with your Microsoft platform before you can start reaping the benefits. Here’s how to integrate the two platforms: 

  1. Create a “butler” account in Microsoft
  2. Navigate to the ‘Settings’ menu and select ‘Enable calendar sync’
  3. Map Skedda spaces to Microsoft Room/Resources

Voila! You can now start booking desks and meeting rooms in Microsoft Outlook. To learn more about Two-Way Sync with Microsoft, check out our support document.

New to Skedda? Create your free Premium account to easily book desks and meeting rooms in your existing Microsoft calendar today. 

You can also check out How To Set Up Skedda in Less Than 1 Hour to learn more about the workspace management solution our customers rave about on G2.

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