Meeting Room Booking Software

Book the right space to get your best work done

Book meeting rooms effortlessly, maximize space efficiency, and enhance team collaboration with powerful scheduling tools.

Meeting Room Booking Software
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How Skedda meeting room booking works

Find a meeting room

See room availability in real-time on the Skedda Scheduler or find an open conference room at a glance with Skedda’s tablet functionality.

Book your room

Find a space with the right size and tools for your meeting with conference room space visuals and descriptions.

Check-In

Check in to your meeting to secure your space.

Make data based decisions about your space

Utilization insights help you learn which rooms and amenities are most popular to optimize your space.

Skedda Meeting Room Booking
Google Calendar and MS 365 Two Way Sync

Schedule meetings across platforms with two-way sync

Two-way sync integration with Microsoft 365, Outlook, and Google Workspace ensures that there are no double bookings and everything runs smoothly.

See who's coming into the office

Get reports on which of your colleagues are coming into the office with integrations with Slack and Microsoft Teams, to help you plan which meetings should be virtual and which should be in person.
Slack and Teams Whos In?
Skedda Rules and Roles Engine

Manage your meeting room space, from common to complex

Skedda’s comprehensive rules system, allows for customization to your specific use case. Make sure your employees can book into the right type of desk with the right set of tools to get their best work done.

Rules & Roles Engine Overview

Explore the possibilities to customize how your meeting room spaces can be booked and managed in Skedda.
Booking conditions define how and when users can book
e.g. Marketing team can book meeting rooms only between 9 AM and 5 PM.
Access & visibility control who can access and book spaces
e.g. Only senior leadership can book the executive meeting room or see its participants.
Custom fields gather specific info and save it with bookings
e.g. Add equipment requests when booking a meeting room.
Booking windows limit how far in advance users can book
e.g. Book the boardroom no more than one day in advance.
Buffer time set gaps between two successive bookings
e.g. 15 minutes added between meetings for room setup.
Quotas can limit individuals or groups on how many times they can book
e.g. Limit bookings to 4 hours per employee per day.
Repeat bookings automate recurring reservations
e.g. Reserve the same meeting room every Monday at 10 AM.
Cancellation policies customize rules for cancelling or changing bookings
e.g. Allow cancellations up to 24 hours before the booking.
Check-in prompts users to confirm their bookings
e.g. Confirm you've arrived to your meeting room via email, app, or QR code on arrival.

"We were using Skedda for a while and realized through the bookings data that we could condense some of our space. This probably would not have been possible without Skedda."

Aidan Murtagh
Director of Workplace Operations and Facilities @ Brown Bag Films
Skedda Integrations
Integrations

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Effortlessly integrate your existing tech stack—from collaboration platforms and SAML SSO to Google Workspace and Microsoft 365 & Outlook.
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Frequently Asked Questions

What is meeting room booking software?

Meeting room booking software is a digital tool designed to simplify the scheduling and management of meeting spaces. It allows users to reserve rooms in advance or on demand, ensuring organizations can maximize space usage and facilitate seamless collaboration. The software is especially beneficial in flexible workplace environments or companies managing multiple meeting spaces.

How does meeting room booking software work?

The software typically operates through a web or mobile platform, where users can view available meeting rooms and their features in real-time. Users can select a room, date, and time, and confirm the booking. Many systems also sync with organizational calendars to avoid double bookings and provide automatic notifications or reminders.

Who typically uses meeting room booking software?

Meeting room booking software is used by a variety of organizations, including corporations with hybrid work policies, co-working spaces, educational institutions, and event venues. Facilities managers, office administrators, and employees rely on it to manage and optimize the use of meeting spaces.

Why do organizations use meeting room booking software?

Organizations use meeting room booking software to optimize space efficiency, reduce scheduling conflicts, and support collaborative work environments. It enhances user experience by enabling teams to quickly find and reserve the right room, improving productivity and ensuring smooth operations.

Can meeting room booking software integrate with other systems?

Yes, many meeting room booking systems integrate with business tools such as calendar apps (e.g., Microsoft Outlook or Google Calendar), enterprise resource planning (ERP) systems, and visitor management systems. This integration helps maintain a unified scheduling process and enhances organizational workflows.

What are the key features to look for in meeting room booking software?

Key features include real-time room availability, an intuitive booking interface, mobile accessibility, calendar integration, reporting and analytics tools, room setup options (e.g., layout preferences), and secure data handling for compliance.

Can users see the availability of meeting rooms in real time?

Yes, users can check the availability of meeting rooms in real time. They can also view details such as room capacity, amenities (e.g., AV equipment), and scheduled bookings. This transparency allows employees to make informed decisions and plan meetings effectively.

How does meeting room booking software handle changes and cancellations?

Meeting room booking software allows users to modify or cancel reservations directly through the platform. Notifications are typically sent to all affected parties, and the system updates availability instantly. Organizations can also set policies for cancellation deadlines or fees.

What types of reporting and analytics can meeting room booking software provide?

Meeting room booking software generates reports on room utilization, peak booking times, user activity, and resource usage. These insights enable organizations to make data-driven decisions to optimize meeting space usage and identify potential cost-saving opportunities.

How do companies implement meeting room booking software?

Implementation involves selecting a solution tailored to the organization’s needs, configuring the system to match meeting room setups, integrating it with existing tools like calendars or visitor management systems, and providing training to ensure all users can access and utilize the software effectively.

Still have questions? 
Reach out directly to someone on the Skedda team, or check out our Help Center.

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