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Skedda's Top 5 Predictions for 2026
Make coming to the office easier. Ensure desk availability, reduce conflicts for your team, and maximize space use with an intuitive, data-driven hot desk booking system.
Skedda’s interactive floor plans, with desks organized by neighborhoods, make it easy to see which shared desks are available and choose a spot near your team.
Reserve a hot desk in just a few clicks from your desktop, phone, or directly within MS Teams.
Check-in policies keep hot desking running smoothly by releasing unused reservations and ensuring desks don’t sit empty.
Workspace analytics show how often desks and office areas are used, helping you optimize your hot desking setup and office layout.
Hot desking is a flexible workplace setup where employees use shared, unassigned desks instead of having permanently assigned seating. Team members choose or reserve an available desk when they come into the office, making it easier to support modern flexible work schedules while reducing unused space.
In a hot desking model, employees select a workspace based on availability—either first-come, first-served or through a desk booking system. With hot desking software like Skedda, employees can see open desks on an interactive floor plan, reserve a spot ahead of time, and check in when they arrive.
Hot desking typically refers to short-term, on-demand desk sharing, where employees book desks day-to-day or even last-minute. Desk hoteling is more structured, with desks reserved for longer periods, such as several days or weeks. Both approaches help optimize office space, but hot desking offers more flexibility.
Hot desking helps organizations maximize office space, reduce real estate costs, and support flexible work arrangements. It also encourages collaboration by allowing employees to sit near different teammates and provides valuable workplace utilization data to improve office planning.
Yes—hot desking is ideal for workplaces where attendance varies throughout the week. For teams that don’t need permanent desks every day, hot desking provides the right balance of flexibility, structure, and in-office connection without requiring excess seating.
The key to successful hot desking is clear booking rules and real-time visibility. Hot desking software can prevent issues like desk squatting or no-shows by using check-in policies, automatic desk release, and booking limits so shared workspaces stay fair and available.
The best hot desking software should offer interactive floor plans, fast desk reservations, workplace rules and permissions, check-in tools, and utilization reporting. These features ensure employees can find desks easily while workplace teams maintain control over space usage.
Skedda makes hot desking simple by giving employees an easy way to reserve shared desks while helping organizations optimize their office layout. With powerful booking rules, team neighborhoods, and space utilization insights, Skedda helps workplaces run hot desking smoothly and efficiently.
"Skedda provides a quick and easy way for Divers to reserve a desk and, equally important, know when their colleagues and friends are going to the office."
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