How much does desk booking software cost?

Desk booking software typically ranges from $5 to $8 per user per month, depending on features. Skedda is different because our desk booking system charges per desk rather than per user, so you only pay for the physical desks you manage, not for employees who rarely come into the office. Skedda starts at a competitive base rate that includes a set number of spaces, interactive floor plans, desk management rules, and utilization analytics. Additional spaces scale affordably as you grow, and enterprise pricing is available for larger deployments. You can also start with a free 14-day Premium trial with no credit card required. For more details, visit our pricing page.

How long does it take to set up Skedda?

Most teams are fully operational within a few days, depending on office size and setup needs. You sign up, send us your floor plan for custom interactive map design, invite your team through SSO, and our implementation specialists help configure your desks and booking policies. No hardware installation is required, which makes Skedda a simple desk booking system for teams that want to move quickly. It is desk software designed to be easy to roll out without heavy IT lift.

Can I use Skedda with our existing office layout?

Yes. Skedda's team creates a custom interactive floor plan from your existing layout at no additional cost, even during the trial period. The map reflects your actual desks, rooms, neighborhoods, and amenities so employees can see exactly where they are booking. That makes Skedda practical office desk software for companies that want their desk booking system to match the real workplace.

Does Skedda support both assigned desks and hot desking?

Yes. You can configure desk types by floor or zone, with some desks assigned to specific employees and others available as hot desks or office hoteling spaces. All three models can run within the same desk scheduling system using different booking rules by area. This gives teams flexible desk management without needing separate tools for different seating policies.

How do I manage desk booking for a hybrid workforce?

Skedda is built for hybrid teams. Employees can see who is coming in through Slack or Microsoft Teams, book desks near coworkers using neighborhoods, and check in when they arrive. Workplace leaders can use quotas, booking windows, and utilization analytics to manage attendance and adjust policy based on real behavior. As both a desk booking system and seat management software solution, Skedda helps hybrid work feel organized instead of improvised.

What happens if employees book a desk but do not show up?

Skedda's check-in feature requires employees to confirm arrival. If they do not check in within the grace period you define, the desk is automatically released back into the available pool. This helps prevent ghost bookings and protects availability for other employees. For teams looking for reliable seat booking software or seat reservation software, this is one of the simplest ways to keep workspace usage accurate.

How do I prevent desk hoarding?

Skedda lets you set booking quotas and booking windows so employees cannot reserve more desk time than your policy allows. For example, you can cap how many days per week someone can book or restrict reservations to a 48-hour window. These rules are enforced automatically, reducing manual admin work. It is a practical way to use office seat allocation software without constant intervention from facilities teams.

How do I know if we have too many or too few desks?

Skedda's utilization analytics show desk usage by day, floor, and zone so you can understand how your workplace is actually being used. You can track peak days, average occupancy, and no-show rates to see whether you are over-provisioned or under-provisioned. That makes Skedda useful not just as desk software, but also as seat allocation software for making smarter planning decisions.

Can employees see who else is coming to the office?

Yes. Skedda integrates with Slack and Microsoft Teams to share "who's in" reports so employees can see which colleagues have booked desks on a given day. This makes it easier to coordinate office time around collaboration, meetings, or team days. For hybrid workplaces, that visibility turns your desk app into something people actually use, not just another system they avoid.

Does Skedda integrate with Microsoft 365 and Google Workspace?

Yes. Skedda offers two-way sync with Microsoft 365, including Outlook, and Google Workspace. Desk bookings appear on employees' calendars automatically, and changes can sync back to Skedda. Skedda also integrates with Microsoft Teams, Slack, Zoom, and Webex, and supports SSO and SAML for secure sign-on. That makes it a strong fit for teams looking for office desk software that works with their existing tools.

Desk Booking Software - Desk Booking System

Reserve the Right Desk in Seconds

Find available desks, reserve your workspace in seconds, check in when you arrive, and track usage to optimize your workplace.

Step 0

Find a desk

Browse desks by neighborhood and see where colleagues are sitting on an interactive floor plan of your office.

Step 0

Book a desk

Easily reserve a desk in three clicks from your desktop, phone, or directly in Microsoft Teams.

Step 0

Check-in

Cut down on ghost bookings and free-up unused desks with check-in via automatic Wi-Fi connection or QR code.

Step 0

Make data-driven decisions

Track booking trends and identify popular desk types with a dedicated utilization insights dashboard.

Step 0

Your floor plan, live in 24 hours

Send Skedda any layout file — architectural PDF, CAD drawing, PNG, or a hand-drawn sketch. Skedda’s setup team builds your custom interactive map and hands it off ready to book within 24 hours. When layouts change, admins update the map themselves, with no IT tickets and no re-upload cycle.

Step 0

Live availability, visible before they leave home

Employees open the floor plan and see every desk and room in real time: which are available, which are booked, and which colleagues are already coming in. They select a space directly on the map and confirm the booking using Skedda’s desk booking software in under 30 seconds, from a browser, the mobile app, Microsoft Teams, or Slack.

Step 0

Assigned desks and hot desks on the same map

Skedda supports a mix of permanently assigned spaces and bookable hot desks on a single floor plan. Assigned desks show the occupant’s name and photo for wayfinding. Bookable desks display live availability. Both coexist on one map, reflecting how most hybrid offices actually operate.

Step 0

Usage data tied back to your layout

The Insights dashboard shows which zones and floors hit capacity on peak days and which go persistently unused. Compare bookings against actual occupancy via WiFi detection or QR code check-in, and get the evidence to justify a layout change, retire an underused floor, or negotiate a lease renewal with data behind you.

Step 0

Your floor plan, live in under 48 hours

Step 0

Assigned desks and hot desks on the same map

Step 0

Live availability, visible before they leave home

Step 0

Usage data tied back to your layout

Step 0

Desk - Find a desk

Step 0

Desk - Book a desk

Step 0

Desk - Check-in

Step 0

Desk - Make data-driven decisions

Step 0

Floor - Live in 24 hours

Step 0

Floor - Live availability

Step 0

Floor - Same Map

Step 0

Floor - Usage Date

Step 0

Solution - Office - Your floor

Step 0

Solution - Office - Assigned Desks

Step 0

Solution - Office - Live Availability

Step 0

Solution - Office - Usage Data

Corporate Offices & Hybrid Teams

Coordinating in-office days should not feel like a logistics exercise. Skedda helps hybrid teams book desks near the colleagues they need to work with, see who else is coming in, and check in on arrival, while workplace leaders get the utilization data they need to plan space with confidence.

Universities & Education

Labs, study spaces, and shared desks all need scheduling. Skedda handles complex rules — limiting booking hours by student group, enforcing cleaning buffers between sessions, and providing utilization reports for campus planning. SSO integration means students log in with their university credentials from day one.

Co-Working Spaces

Members expect a frictionless booking experience. Skedda’s interactive floor plans let them find and reserve the right desk in seconds, while your admin team uses rules to manage access by membership tier, enforce time limits, and track utilization across locations. No more spreadsheets, no more double-bookings.

Multi-Location Enterprises

Employees traveling between offices need to book a desk before they land. Skedda’s multi-location support lets them browse floor plans at any office, reserve a desk in advance, and know exactly where they’ll sit. IT manages one platform with centralized rules, SSO, and reporting across every location.

Desk Booking Software

Fair, Easy, and Measurable Desk Booking for Workplaces

Reserve the Right Desk in Seconds

Find a desk

Book a desk

Check-in

Make data-driven decisions

Your floor plan, live in 24 hours

Live availability, visible before they leave home

Assigned desks and hot desks on the same map

Usage data tied back to your layout

Your floor plan, live in under 48 hours

Assigned desks and hot desks on the same map

Live availability, visible before they leave home

Usage data tied back to your layout

Space Management Without the Headache

Painless Governance

Easy Adoption

Utilization Intelligence

Governed access, not chaos

Self-serve bookings that people actually use

Utilization intelligence for real decisions

Everything You Need to Manage Desk Booking at Scale

Interactive Floor Plans & Availability

Neighborhoods & Departments

Check-In & Auto-Release

Colleague Visibility & Occupancy Tracking

Utilization Analytics & Reporting

Desk Attributes &Descriptions

Integrations

Desk Booking for Every Type of Workspace

Corporate Offices & Hybrid Teams

Universities & Education

Co-Working Spaces

Multi-Location Enterprises

Rules & Roles Engine Overview

Why Teams Choose Skedda for Desk Booking

How Skedda Compares

Secure protection for your sensitive data

Frequently Asked Questions

Frequently Asked Questions

Elevate Your Workspace with Skedda

Use Cases

Features

Overview

Support

Interactive Floor
Plans & Availability

Neighborhoods &
Departments

Check-In &
Auto-Release

Utilization Analytics &
Reporting

Desk Attributes &
Descriptions