Trusted by thousands of users worldwide

Reserve the Right Desk in Seconds

Find available desks, reserve your workspace in seconds, check in when you arrive, and track usage to optimize your workplace.

Step 0

Find a desk

Browse desks by neighborhood and see where colleagues are sitting on an interactive floor plan of your office.

See Desk Availability

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Book a desk

Easily reserve a desk in three clicks from your desktop, phone, or directly in Microsoft Teams.

See Desk Booking

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Check-in

Cut down on ghost bookings and free-up unused desks with check-in via automatic Wi-Fi connection or QR code.

See Check-In

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Make data-driven decisions

Track booking trends and identify popular desk types with a dedicated utilization insights dashboard.

See Desk Insights

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Find a desk

Step 0

Book a desk

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Check-in

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Make data-driven decisions

Space Management Without the Headache

Automatically enforce booking policies, make booking effortless for employees, and collect utilization data to make better decisions.

Governed access, not chaos

Without clear rules, office seating turns into a free-for-all and admins get stuck resolving conflicts. Skedda automatically enforces your booking policies with permissions, approvals, limits, booking windows, buffers, and eligibility rules that keep access fair and availability under control.

Explore Rules & Permissions

Floor plan showing office layout with areas labeled entry, reception, office desks, meeting rooms, and standing desks with green dots marking occupied seats.

Self-serve bookings that people actually use

Most isolated booking tools fail because employees ignore them and revert to Slack channels and word of mouth. Skedda is fast, intuitive, and integrates with your existing systems, so the right process actually sticks and the investment is worth it.

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Floor plan showing a board room with a projector, reception area, entry, lounge, and meeting spaces labeled by date and time filters at the top.

Utilization intelligence for real decisions

Without reliable data, space decisions and capacity planning run on guesswork. Skedda turns booking activity into reliable utilization insights, showing what's used, when demand peaks, and where conflicts happen, so you can optimize policies and plan space improvements with confidence.

Explore Workplace Intelligence

Office desk booking calendar showing appointments for Desk 1, Desk 2, and Desk 3 on Friday, February 23, 2024, including a scheduled Project Kickoff and Product Sync.

Everything You Need to Manage Desk Booking at Scale

Interactive Floor
Plans & Availability

Make coming into the office easier with a visual map of your office layout. Quickly see which desks are open, reserved, or restricted and book the perfect place to work near teammates and specific amenities.

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Neighborhoods &
Departments

Group desks into neighborhoods on your floor plan so teams can sit together on their in-office days. Assign zones by department, project, or function — and set rules so the right people book the right spaces.

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Check-In &
Auto-Release

Protect desk availability and keep occupancy accurate with flexible check-in rules for reservations. Employees can check in by QR code, email confirmation, or automatic Wi-Fi detection, and any unclaimed desks are automatically released for others to book.

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Colleague Visibility & Occupancy Tracking

See who’s scheduled to be in and verify who’s actually on-site with Wi-Fi-based presence detection. Skedda helps teams coordinate hybrid days with “who’s in” visibility and Slack or Microsoft Teams reports that support more intentional in-office collaboration.

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Utilization Analytics &
Reporting

Track desk usage by user, team, and space type, with filters for date range and time of day. See peak booking days, average utilization, and no-show rates at a glance, then export reports to support smarter space planning and real estate decisions.

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Desk Attributes &
Descriptions

Help employees find the perfect desk to do their best work. Categorize desks by type, add photos and descriptions, and tag available amenities like dual monitor set up, standing functionality, and more, so users know exactly what to expect before coming into the office.

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Integrations

Skedda seamlessly connects to your existing workplace through 1000+ integrations.

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Colaboración

Microsoft Teams

Plataforma de colaboración que integra el chat, las reuniones, el intercambio de archivos y la gestión del flujo de trabajo

Se integra con Skedda para agilizar el inicio de sesión, la gestión del directorio de empleados y la gestión del calendario

Add Zoom to any Skedda room booking in one click, with automatic meeting creation and calendar sync.

Direct

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Desk Booking for Every Type of Workspace

From corporate HQs to campus labs and coworking floors, Skedda adapts desk booking to the way each workspace actually operates.

Corporate Offices & Hybrid Teams

Coordinating in-office days should not feel like a logistics exercise. Skedda helps hybrid teams book desks near the colleagues they need to work with, see who else is coming in, and check in on arrival, while workplace leaders get the utilization data they need to plan space with confidence.

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Universities & Education

Labs, study spaces, and shared desks all need scheduling. Skedda handles complex rules — limiting booking hours by student group, enforcing cleaning buffers between sessions, and providing utilization reports for campus planning. SSO integration means students log in with their university credentials from day one.

Skedda for Universities

Co-Working Spaces

Members expect a frictionless booking experience. Skedda’s interactive floor plans let them find and reserve the right desk in seconds, while your admin team uses rules to manage access by membership tier, enforce time limits, and track utilization across locations. No more spreadsheets, no more double-bookings.

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Multi-Location Enterprises

Employees traveling between offices need to book a desk before they land. Skedda’s multi-location support lets them browse floor plans at any office, reserve a desk in advance, and know exactly where they’ll sit. IT manages one platform with centralized rules, SSO, and reporting across every location.

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Descripción general del motor Rules & Roles

Explore las posibilidades de personalizar la forma en que se pueden reservar y gestionar sus espacios en Skedda.

Condiciones de reserva definir cómo y cuándo los usuarios pueden reservar

e.g. Sales team can’t book third floor desks on Wednesdays.

Acceso y visibilidad controlar quién puede acceder a los espacios y reservarlos

e.g. Only senior leadership can book the executive desks or see other members.

Campos personalizados recopilar información específica y guardarla con las reservas

e.g. Request AV equipment when booking a desk.

Ventanas de reserva limitar la antelación con la que los usuarios pueden reservar

e.g. Book desks no more than one week in advance.

Tiempo de almacenamiento intermedio establecer brechas entre dos reservas sucesivas

e.g. 10 minutes added between bookings.

Cuotas puede limitar el número de veces que pueden reservar personas o grupos

e.g. Limit marketing team members to 5 bookings per week

Reservas repetidas automatizar las reservas recurrentes

e.g. Reserve the same desk every Wednesday at 8 AM.

Políticas de cancelación personalizar las reglas para cancelar o cambiar reservas

e.g. Allow cancellations up to 2 hours before the booking.

Registrarse pide a los usuarios que confirmen sus reservas

e.g. Confirm you've arrived to your desk booking via email, app, QR code, or automatically through Wi-Fi presence

Booking Requests control which spaces require approval to be booked

e.g. Any booking made by an intern must be approved by an admin

How Skedda Compares

There’s a better way to handle desk management than with simple spreadsheets. Skedda’s simple desk booking system has the automation, control, and insight you need to run a better workplace.

Before Skedda

With Skedda

Data-driven desk scheduling system for more efficient bookings

Simple self-service desk booking on an interactive map

Desk booking rules and policies automated, ensuring availability

Utilization reports reveal cost saving opportunities

Usage analytics support investing in more space

Digital twin of your office floor plan for improved space planning

Flying blind with a patchwork of calendars and spreadsheets

Employees struggle to find available desks at the office

Facilities teams waste hours managing manual requests and conflicts

Valuable desks equipment going underutilized

Insufficient data to support need for capital expenditure

Limited visibility into desk locations and seating layout

Security

Secure protection for your sensitive data

At Skedda, safeguarding your data is our top priority. Our platform is designed with rigorous security protocols and industry-leading practices to protect your organization’s sensitive information at every level.

Visit Trust Center

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Frequently Asked Questions

How much does desk booking software cost?

Desk booking software typically ranges from $5 to $8 per user per month, depending on features. Skedda is different because our desk booking system charges per desk rather than per user, so you only pay for the physical desks you manage, not for employees who rarely come into the office. Skedda starts at a competitive base rate that includes a set number of spaces, interactive floor plans, desk management rules, and utilization analytics. Additional spaces scale affordably as you grow, and enterprise pricing is available for larger deployments. You can also start with a free 14-day Premium trial with no credit card required. For more details, visit our pricing page.

How long does it take to set up Skedda?

Most teams are fully operational within a few days, depending on office size and setup needs. You sign up, send us your floor plan for custom interactive map design, invite your team through SSO, and our implementation specialists help configure your desks and booking policies. No hardware installation is required, which makes Skedda a simple desk booking system for teams that want to move quickly. It is desk software designed to be easy to roll out without heavy IT lift.

Can I use Skedda with our existing office layout?

Yes. Skedda’s team creates a custom interactive floor plan from your existing layout at no additional cost, even during the trial period. The map reflects your actual desks, rooms, neighborhoods, and amenities so employees can see exactly where they are booking. That makes Skedda practical office desk software for companies that want their desk booking system to match the real workplace.

Does Skedda support both assigned desks and hot desking?

Yes. You can configure desk types by floor or zone, with some desks assigned to specific employees and others available as hot desks or office hoteling spaces. All three models can run within the same desk scheduling system using different booking rules by area. This gives teams flexible desk management without needing separate tools for different seating policies.

How do I manage desk booking for a hybrid workforce?

Skedda is built for hybrid teams. Employees can see who is coming in through Slack or Microsoft Teams, book desks near coworkers using neighborhoods, and check in when they arrive. Workplace leaders can use quotas, booking windows, and utilization analytics to manage attendance and adjust policy based on real behavior. As both a desk booking system and seat management software solution, Skedda helps hybrid work feel organized instead of improvised.

What happens if employees book a desk but do not show up?

Skedda’s check-in feature requires employees to confirm arrival. If they do not check in within the grace period you define, the desk is automatically released back into the available pool. This helps prevent ghost bookings and protects availability for other employees. For teams looking for reliable seat booking software or seat reservation software, this is one of the simplest ways to keep workspace usage accurate.

How do I prevent desk hoarding?

Skedda lets you set booking quotas and booking windows so employees cannot reserve more desk time than your policy allows. For example, you can cap how many days per week someone can book or restrict reservations to a 48-hour window. These rules are enforced automatically, reducing manual admin work. It is a practical way to use office seat allocation software without constant intervention from facilities teams.

How do I know if we have too many or too few desks?

Skedda’s utilization analytics show desk usage by day, floor, and zone so you can understand how your workplace is actually being used. You can track peak days, average occupancy, and no-show rates to see whether you are over-provisioned or under-provisioned. That makes Skedda useful not just as desk software, but also as seat allocation software for making smarter planning decisions.

Can employees see who else is coming to the office?

Yes. Skedda integrates with Slack and Microsoft Teams to share “who’s in” reports so employees can see which colleagues have booked desks on a given day. This makes it easier to coordinate office time around collaboration, meetings, or team days. For hybrid workplaces, that visibility turns your desk app into something people actually use, not just another system they avoid.

Does Skedda integrate with Microsoft 365 and Google Workspace?

Yes. Skedda offers two-way sync with Microsoft 365, including Outlook, and Google Workspace. Desk bookings appear on employees’ calendars automatically, and changes can sync back to Skedda. Skedda also integrates with Microsoft Teams, Slack, Zoom, and Webex, and supports SSO and SAML for secure sign-on. That makes it a strong fit for teams looking for office desk software that works with their existing tools.

What is the best desk booking software for small offices?

For small offices, the most important factors are ease of setup, cost, and usability. Skedda offers a free tier with core booking functionality, making it a strong option for teams looking for desk booking software free of heavy upfront cost. You get interactive floor plans, booking rules, and utilization analytics in one easy desk app, without needing a complex rollout. For smaller teams, it can function as a simple desk booking system that still scales as your workplace grows.

What is the difference between desk booking, hot desking, and office hoteling?

Desk booking is the broad category for any system that lets employees reserve workspace. Hot desking usually refers to unassigned desks booked flexibly, often for the same day, while office hoteling usually refers to reserving desks in advance, sometimes for multiple days. Skedda supports all three models in one platform, giving teams one desk scheduling system for a range of workplace policies. It can also support broader needs like office seat reservation system workflows and day-to-day desk management.

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