Meet the Skedda Companion App

A Better Way To Track Office Presence

That sounds obvious, but a lot of workplace tools still depend on extra steps like scanning QR codes, keeping a browser open, or remembering to manually check in. As more employees return to regular office schedules, those extra touchpoints create more friction, more mistakes, and more missed check-ins.

The result is familiar: ghost bookings, unreliable occupancy data, and more wasted time during the workday.

That’s why we built the Skedda Companion App. It’s a lightweight desktop app that runs quietly from the System Tray on Windows or the Menu Bar on Mac, pinging Skedda when a work computer is detected on the office network. That allows Skedda to mark users as “seen on-site” for the day and support automatic check-ins for eligible bookings.

In one lightweight desktop app, the Skedda Companion App brings together Wi-Fi-based presence detection, automatic check-ins, cross-platform support for Mac and Windows, and a privacy-first design built for workplace use.

Frictionless Access: Bookings Without the Work

The Skedda Companion App is designed to make everyday desk bookings feel more automatic.

Instead of asking employees to remember another workplace ritual, the app quietly confirms routine office presence and bookings through the work computer they already use on-site. That means fewer reminders, fewer missed check-ins, and fewer lost reservations getting in the way of someone’s day.

For your team, the value is simple: arrive at the office, fire up your computer, and get on with the day!

Reliable Data: Know Who’s In, Not Just Who Booked

Bookings and check-ins are useful, but they only tell part of the story. What workplace teams really need to know is who physically showed up. The Skedda Companion App uses Wi-Fi detection to mark users “seen on-site” when they’re in the office, giving admins a clearer view of daily presence and a historical record of on-site activity over time. That makes it easier to spot attendance patterns, improve desk and room management, and make more confident decisions about hybrid policy and real estate. 

This is not just about easier check-ins. It is about making on-site status visible and occupancy data more trustworthy.

IT-Friendly Deployment: Using Trusted Networks & Devices

The Skedda Companion App fits naturally into the infrastructure many organizations already have in place.

It's deployed across company-managed devices and operates on your local office network, with no additional hardware, sensor installations, or invasive geo-location permissions required. IT teams can distribute installation links directly to users or automatically install the Skedda Companion App across all devices using a deployment tool such as an MDM. Either way, users sign in once with their work email associated with Skedda, sign-ins persist across restarts, and updates are automatic.

That makes it a low-touch and secure way to strengthen presence signals without introducing another heavyweight system to manage.

How To Set Up the Companion App

Getting started is straightforward:

1. Enable Occupancy Tracking
   For Wi-Fi-based occupancy tracking to work, you’ll first need to specify your office IP network in your Skedda venue by visiting Settings → Occupancy Tracking. Read the guide to learn more about setting up occupancy tracking. 
2. Install the Skedda Companion App
   The app is available for Mac and Windows and can be distributed either via install links or through an automated deployment tool. Read our official guide for more details about installing. 
3. Sign in once
   Users sign in with the company email associated with their Skedda venue. Sign-ins persist across restarts, so setup is usually one-and-done.
4. Enable auto check-in rules if needed
   If you want automatic check-ins to fire for eligible bookings, make sure the relevant auto check-in rules are enabled for those spaces by going to Settings → Booking Settings → Check-in

Once installed and signed in, the app performs scheduled IP matching checks when it detects a network change, at the next booking start time, when the next check-in window opens, and again at midday. When the device is detected on the office network, Skedda records the user as “seen on-site” for the day and can check them into eligible bookings for the rest of the day once the booking window opens.

A More Driverless Workplace Experience

The Skedda Companion App makes everyday workplace interactions more seamless, giving employees a smoother experience and teams a clearer, more reliable view of who’s actually on-site.

Ready to see it in action? Book a demo with our team today.