Skedda Logo

Desk Booking

Desk booking software for optimal in-office productivity

Skedda Top Reviews
Skedda Desk Booking System

How it works

Find a desk

Skedda’s interactive floor plans, with desks organized by neighborhoods, let you see where your colleagues are sitting ensuring that you book a desk near your closest collaborators.

Book a desk

Easily book a desk in 3 clicks from your desktop, phone, or within MS Teams.

Check-In

Check-in policies help you optimize your space usage, and free up unused desk bookings.

Make data based decisions about your space

Utilization insights help you learn which rooms and amenities are most popular to optimize your space.

Skedda Desk Booking
Interactive Floor Plans with Neighborhoods

Organize workspaces into neighborhoods

Organize your office into neighborhoods so teams can sit together. Set rules to limit teams to certain areas, to ensure everyone is taken care of.

See who's coming into the office

Get a report of who is coming into the office that week with our integrations with Slack and Microsoft Teams, and plan your in-office days accordingly.
Slack "Who's In?"
Skedda Custom Rules and Roles

Manage your desk booking rules, from common to complex

Skedda’s comprehensive rules system, allows for customization to your specific use case. Make sure your employees can book into the right type of desk with the right set of tools to get their best work done.

Rules & Roles Engine Overview

Explore the possibilities to customize how your desks can be booked and managed in Skedda.
Booking conditions define how and when users can book
e.g. Sales team can book desks only between 9 AM and 5 PM.
Access & visibility control who can access and book spaces
e.g. Only senior leadership can book the executive desks or see other members.
Custom fields gather specific info and save it with bookings
e.g. Add equipment requests when booking a desk.
Booking windows limit how far in advance users can book
e.g. Book desks no more than one day in advance.
Buffer time set gaps between two successive bookings
e.g. 15 minutes added between bookings.
Quotas can limit individuals or groups on how many times they can book
e.g. Limit bookings to 4 hours per employee per day.
Repeat bookings automate recurring reservations
e.g. Reserve the same desk every Monday at 10 AM.
Cancellation policies customize rules for cancelling or changing bookings
e.g. Allow cancellations up to 24 hours before the booking.
Check-in prompts users to confirm their bookings
e.g. Confirm you've arrived to your desk via email, app, or QR code on arrival.
Integrations

Connect your apps with Skedda

Effortlessly integrate your existing tech stack—from collaboration platforms and SAML SSO to Google and Microsoft.
Get Started Free
No credit card required
View Integrations

Frequently Asked Questions

What is desk booking software?

Desk booking software is a digital tool designed to facilitate the reservation and management of workspace resources, such as desks, meeting rooms, and office equipment. It allows users to book spaces in advance or on demand, helping organizations manage their physical office layouts more efficiently, especially in environments with flexible seating arrangements.

How does desk booking software work?

The software typically operates on a platform accessible via web or mobile apps, where users can view available desks and other resources in real-time. Users select a date, time, and location, and then book the desired space. The system updates availability instantly to prevent double bookings and can often integrate with organizational calendars to sync schedules.

Who typically uses desk booking software?

It is used by a variety of organizations including corporations with flexible or hybrid work policies, co-working spaces, and educational institutions. Facilities managers, HR departments, and individual employees also utilize it to ensure optimal workspace utilization.

Why do organizations use desk booking software?

Organizations use it to maximize office space efficiency, reduce operational costs, and support flexible working policies. It enhances user experience by enabling employees to choose where and when they work, which can boost productivity and employee satisfaction.

Can desk booking software integrate with other systems?

Yes, many desk booking systems can integrate with other business systems such as enterprise resource planning (ERP) systems, human resource management systems (HRMS), and email and calendar systems like Microsoft Outlook or Google Calendar. This integration helps streamline operations and improves user experience by syncing bookings with personal and team schedules.

What are the key features to look for in desk booking software?

Important features include real-time availability, easy-to-use interface, mobile accessibility, integration capabilities with other software, reporting and analytics tools, customization options, and secure data handling to ensure privacy and compliance.

Can users see the availability of desks in real time?

Yes, users can see the availability of desks in real time, as well as how long they're scheduled for, and who scheduled them. This allows users to plan their days out to sit next to those they need to collaborate with.

How does desk booking software handle changes and cancellations?

The software typically allows users to make changes or cancel their bookings directly through the platform. Notifications can be sent to users to confirm changes or inform them of available spaces. Policies regarding cancellation deadlines or penalties can also be managed within the software.

What types of reporting and analytics can desk booking software provide?

It can generate a variety of reports such as usage statistics, peak usage times, user activity logs, and space utilization rates. These insights help management make data-driven decisions about workspace management and future office needs.

How do companies implement desk booking software?

Implementation involves selecting a suitable software solution, configuring the system to fit organizational needs, integrating it with existing systems, and training staff to use it.

Still have questions? 
Reach out directly to someone on the Skedda team, or check out our Help Center.

Elevate Your Workspace with Skedda

Say goodbye to the chaos of space allocation and welcome a new era of workplace harmony.

Get Started Free

"Skedda provides a quick and easy way for Divers to reserve a desk and, equally important, know when their colleagues and friends are going to the office."

Meg Hargreaves
COO @ Industry Dive